Reviewed and Updated August 2025
Student Records
The school maintains important information files on each student. You and your parent/guardian may review those records with reasonable advance notice given to the school. School officials may obtain access to your records for educational purposes only. All individually identifiable educational information is confidential except for “directory” information. Directory information includes the student’s name, date of birth, place of birth, participation in officially recognized sports and activities, height and weight (for athletic teams), dates of attendance, degrees and other honors awarded.
Age of Majority
E.L. Haynes recognizes that when most students reach the age of 18, the student has rights, which were formerly rights of the parent/guardian. When an eligible student turns 18 year old, they will assume the rights previously afforded to the parent/guardian. E.L. Haynes shall continue to communicate to the student and the student’s parent(s)/guardian(s) as the school does before an eligible student turns 18, unless the student requests in writing that communication with the parent(s)/guardian(s) be ceased. The school will continue to mail home any report cards, notifications, and communications to the address on the student’s record. Students who are emancipated minors by the courts will be afforded all rights given by law. Note that the courts may declare a seriously disabled person to be a permanent ward and in such instance the student can not declare legal independence.
Media Release
E.L. Haynes will periodically create publications and social media posts to highlight student achievement, school life and school events. These publications will be developed for the purposes of admissions, public relations, fundraising, and other uses that promote the school. From time to time, the school may also get media requests to highlight the school and its students. We will honor the Student Photo/Information Release form completed by families during the admission process.
Distribution of Published Materials or Documents
School Material
Publications prepared by and for the school by students may be posted or distributed to the greater community, with prior approval by the Principal, Advisory, or teacher. Such items may include instructional videos, memos, posters, brochures, murals, etc. The school newspaper and the yearbook are available to students. All school publications are under the supervision of a teacher, sponsor, and the Principal and may be taken down at the sole discretion of the school.
Non School Materials
Unless a student or parent/guardian obtains specific prior approval from the Principal, written materials, handbills, photographs, pictures, petitions, films, tapes, posters or other visual or auditory materials may not be posted, sold, circulated or distributed at school or on any part of the campus. Materials without this approval will be removed. Parents or guardians may not use the student’s email account to obtain student e-mail accounts, send emails to any student or group of students without the permission of the Principal.
Commerce
Students may not sell any articles on school property without the permission of the Principal. This includes the collection of monies or materials for their own purposes or for an organization to which they belong outside of the school without prior permission from the Principal. All materials and monies will be seized, and kept, by the school. No exceptions will be made. The Dean of Culture will contact the parent/guardian to inform them of the infraction and request a family meeting.